1. General Responsibilities:
The purpose of this policy is to establish the responsibilities of AFGRI and its suppliers. AFGRI suppliers must comply with the legislation, rules, regulations and AFGRI Policies within Australia. All suppliers are expected to be familiar with the business practices of their suppliers and subcontractors, and ensure they operate according to this code of conduct. AFGRI may terminate its relationship with suppliers who fail to comply to this code of conduct or to any regulator or statutory requirements.
2. Key Expectations:
Human Rights and Labour
In the absence of legislative and regulatory requirements, suppliers may not employ workers under the age of 14. Workers under the age of 18 may only do so inline with the Australian national employment standards.
Suppliers must not facilitate or participate in human trafficking; use forced, involuntary, or slave labour; or purchase materials or services from companies using forced, involuntary, or slave labour. They must be able to certify that materials included in their products comply with the slavery and human trafficking laws of the Australia or countries in which they do business.
HIRING AND EMPLOYMENT PRACTICES
Suppliers’ hiring practices must include verification of workers’ legal right to work in Australia and ensure that all mandatory documents, such as work visa’s, are available.
AFGRI suppliers are expected to support diversity and equal opportunity in their workplaces.
Suppliers must also prohibit discrimination based on race, color, gender, nationality, age, disability, union membership, maternity, sexual orientation, marital status, gender identity or expression.
AFGRI suppliers must treat all workers with respect and dignity. They may not subject workers to corporal punishment, physical, sexual, psychological, or verbal harassment or abuse.
In addition, suppliers must provide an environment that allows employees to raise concerns without fear of retaliation. Where it is allowed by law, suppliers should have a system that allows employees to anonymously report their concerns.
COMPENSATION AND WORKING HOURS
Suppliers must comply with applicable wage and hour labour laws and regulations governing employee compensation and working hours. Suppliers should conduct operations in ways that limit overtime to a level that ensures a humane and productive work environment.
HEALTH AND SAFETY
Suppliers must provide workers with a safe and healthy work environment. They should take proactive measures that support accident prevention and minimize health risk exposure. They must ensure their operations comply with all legislative and regulatory requirement related to health and occupational safety in both Western Australia and Australia.
Suppliers are expected to conduct their operations in a way that minimizes the impact on natural resources and protects the environment, customers, and employees. They must ensure their operations comply with all applicable legislation related to air emissions, water discharges, toxic substances, and hazardous waste disposal.
GIFTS AND GRATUITIES
Suppliers must not offer gifts directly to AFGRI employees. This includes gifts of nominal value. AFGRI requests that suppliers report all gives to branch and group management of AFGRI before providing any gifts. Although giving gifts is acceptable in some cultures, AFGRI requests that suppliers respect its policy of gifts.
Bribes, kickbacks, and similar payments are strictly prohibited. This ban applies even when local legislation may permit such activity. Employees, suppliers, and agents acting on behalf of AFGRI are strictly prohibited from accepting or giving such considerations under any circumstances.
Proper management of confidential information is critical to the success of both AFGRI and suppliers. Suppliers must protect all AFGRI information, electronic data, and intellectual property or AFGRI technologies with appropriate safeguards. Any transfer of confidential information must be executed in a way that secures and protects the intellectual property rights of AFGRI and its suppliers. Suppliers may receive our confidential information only as authorized by AFGRI management, under either non disclosure agreement or by expressed permission of the AFGRI Board, and suppliers must comply with their obligations to not disclose the confidential information, to not use the information except as permitted by the agreement, and to protect the information from misuse or unauthorized disclosure. Our suppliers can expect AFGRI to similarly safeguard their confidential information when authorization is provided to AFGRI. Suppliers may not use the AFGRI trademark, images, or other materials to which AFGRI owns the copyright, unless explicitly authorized.
SUPPLIER MANAGEMENT SYSTEM
Suppliers are expected to have a management system that ensures they comply with applicable legislation, regulations, and AFGRI policies; conform to this Supplier Code of Conduct; and identify and reduce operational risks related to this code. The system should also promote continuous improvement and compliance with changing laws and regulations.
SUPPLY CHAIN TRANSPARENCY
Supply chain transparency is required to confirm compliance to this code of conduct. To monitor this, AFGRI will request documentation, conduct onsite audits, review and approve corrective action plans, and verify implementation of corrective action.
3. Non Compliance Reporting:
Violations of the AFGRI Supplier code of conduct can be reported confidentially any of the following ways:
Mail: 80 Great Eastern Highway, South Guildford, WA 6055
4. Contact & Communication:
Suppliers are expected to assist AFGRI in enforcing this Supplier Code of Conduct by communicating its principles to their supervisors, employees, and suppliers.